Constitution & Compliance

Article 6

Meetings and quorum

14 DAYS' NOTICE

Annual General Meeting

Held within three months of the close of each financial year. At least fourteen days’ written notice is required, and one-third of total members present forms the quorum.

EVERY 2 MONTHS

Executive Committee meeting

Held at least once every two months. Half of the committee members present forms the quorum. The President or General Secretary may call a special meeting at any time in an emergency.

ONE-THIRD REQUEST

Extraordinary General Meeting

May be convened on the written request of at least one-third of general members, or by a decision of the Executive Committee.

Article 7

Funds and financial management

Source 01Admission fees and annual or life subscriptions of members
Source 02Lawful donations from local and foreign individuals and organisations, subject where applicable to prior permission of the appropriate government authority
Source 03Income from training, seminars and certification fees
Source 04Government and non-government project support

Banking and audit

An account is maintained in the name of the Foundation with a scheduled bank, operated by the joint signature of any two of the President, General Secretary and Treasurer.

The financial year runs from 1 July to 30 June. At the end of each year the accounts are audited by a certified chartered accountant, presented to and approved by the Annual General Meeting, and submitted to the registering authority in due time.

No distribution: no fund or asset of the Foundation may be distributed to members as personal profit or dividend.

Article 9 — Amendment of the constitution

Any proposal to add, delete or amend a clause is placed before an extraordinary general meeting on the recommendation of the Executive Committee. It takes effect when adopted by a two-thirds majority of members present, and the amended constitution is submitted to the registering authority.

Article 10 — Dissolution

The Foundation may be dissolved by a vote of not less than two-thirds of the total members present at an extraordinary general meeting. After all liabilities are settled, remaining assets must be transferred to another registered non-profit organisation working for similar purposes.

Article 11 — Legal recognition: this constitution is framed under the Societies Registration Act, 1860. Where the work of the Foundation requires it, necessary registration may be obtained and appropriate amendments made in accordance with the law.